Records Information Management, Digital Solutions and Associated Services 2
Awarded to Compass Minerals Storage & Archives Limited, trading as DeepStore, Crown Records Management, Dajon Data Management Ltd +8 more
Crown Commercial Service(buyer)
- Published
- Published 16 April 2025
- Deadline
- Closed 29 September 2025
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Overview
Contracting authority
7 live opportunities · 50 awarded contracts
Liverpool, United Kingdom
GB-PPON: PBZB-4962-TVLR
Authority website ↗
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Lots (4)
Records Information Management Services
Records Information Management Services 1. Off Site RIM Services 2. Off Site Inactive Records 3. On/Off Site Secure Shredding, Destruction & Disposal 4. On/Off/Combination RIM Services 5. On/Off Site Scanning Services A framework contract will be awarded to a maximum of 6 bidders for Lot 1.
£100,000,000Won by STORETEC SERVICES LIMITEDWon by On-Site Scanning LtdWon by Compass Minerals Storage & Archives Limited, trading as DeepStoreWon by Restore PlcWon by Iron Mountain UK plcWon by Kelly's Storage LtdCombined Digital Workflow, Cloud Based Hosting and Records Information Management Services
Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services 1. Digital Workflow 2. Cloud Based Hosting 3. Scanning 4. Interim Technical Resources 5. Off Site RIM Services 6. Off Site Storage of Inactive Records 7. Secure Shredding, Destruction & Disposal 8. Off/On Site Combined RIM Services A framework contract will be awarded to a maximum of 6 bidders for Lot 2.
£250,000,000Won by STORETEC SERVICES LIMITEDWon by On-Site Scanning LtdWon by XBP Europe LimitedWon by Restore PlcWon by Xerox UK LTDWon by Harlow Printing LimitedWon by Crown Records ManagementFull Management of National Health Service (NHS) Patient Records (Off Site)
Full Management of National Health Service (NHS) Patient Records (Off Site) 1. Clinic Prep & Mgmt of NHS Patient Records 2. Digitisation of Patient records 3. Off Site Storage 4. 3rd Party Interim Resources Scanning Services 5. On Site managed Service 6. Shredding, Destruction & Disposal (On/Off Site) A framework contract will be awarded to a maximum of 6 bidders for Lot 3
£100,000,000Won by STORETEC SERVICES LIMITEDWon by On-Site Scanning LtdWon by Restore PlcWon by Iron Mountain UK plcWon by Xerox UK LTDWon by Dajon Data Management LtdSpecialist Records Management Services
Specialist Records Management Services 1. Listing 2. Cataloguing 3. Appraisal & Selection 4. Sensitivity Review 5. Records Preparation A framework contract will be awarded to a maximum of 4 bidders for Lot 4.
£50,000,000Won by Dajon Data Management LtdWon by Iron Mountain UK plcWon by Restore Plc
Key details
- Country
- United Kingdom
- Status
- In delivery
- Category
- Services
- Estimated value
- £500,000,000
- Procedure
- Open procedure
- Rules
- Procurement Act 2023
- Contract type
- Framework agreement
- SME suitable
- Yes
- Published
- 16 April 2025
- Questions by
- 5 September 2025
- Deadline
- Closed
Award outcome
- Awarded value
- £500,000,000
- Award date
- 13 February 2026
- Contract period
- 23 March 2026 → 22 March 2030
- Contract length
- 4 years
- Bids received
- 13
- Compass Minerals Storage & Archives Limited, trading as DeepStore
- Crown Records Management
- Dajon Data Management Ltd
- Harlow Printing Limited
- Iron Mountain UK plc
- Kelly's Storage Ltd
- On-Site Scanning Ltd
- Restore Plc
- STORETEC SERVICES LIMITED
- XBP Europe Limited
- Xerox UK LTD
This contract ends on 22 March 2030.
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Competition and scoring
Bids received
13
Open and restricted tenders in Software package and information systems drew a median of 3 bids over the last 24 months; 39% received only one.
Who bid
- STORETEC SERVICES LIMITEDWinner
- ON-SITE SCANNING LIMITED
- COMPASS MINERALS STORAGE & ARCHIVES LIMITED
- RESTORE PLCWinner
- Iron Mountain UK PlcWinner
- Kelly's Storage Limited
- XBP EUROPE LIMITEDWinner
- XEROX (UK) LIMITED
- HARLOW PRINTING LIMITED T/A HARLOW SOLUTIONS
- CROWN RECORDS MANAGEMENT LIMITED T/A CROWN INFORMATION MANAGEMENT
- Dajon Data Management LtdWinner
- CLEARDATA UK LIMITED
+5 more
How bids were scored
Price 50% · Quality 50%
- Social Value Delivery10%
- Contract Management15%
- Supporting Buyers entering and exiting Call-Off Contracts25%
- Price50%
Price and cost criteria in black, quality in blue.
Market context
Typical award in Software package and information systems
£102,000
Median of 11,509 awards in the last 24 months
This award is 4902.0× the median.
Crown Commercial Service in the last 12 months
45
contracts awarded, worth £48,327,141,690 in total
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Notice history
Every published notice in this contracting process, newest first.
Contract
27 March 2026
Contract
23 February 2026
Contract Notice
22 August 2025
Planning Update
8 August 2025
Planning Update
8 July 2025
Prior Information Notice
30 June 2025
Prior Information Notice
16 April 2025
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