In deliveryUnited KingdomServicesFramework agreement£500,000,000Add to pipeline

Records Information Management, Digital Solutions and Associated Services 2

Awarded to Compass Minerals Storage & Archives Limited, trading as DeepStore, Crown Records Management, Dajon Data Management Ltd +8 more

Crown Commercial Service(buyer)

Published: Published 16 April 2025
Deadline: Closed 29 September 2025

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Overview

Crown Commercial Service has established a framework agreement for records information management and digital solutions with an estimated value of £500 million, awarded in February 2026 to eleven suppliers including Iron Mountain UK, Restore Plc, Xerox UK LTD, and others. The framework covers storage, scanning, shredding, digital workflow solutions, hybrid mail services, cloud hosting, technical resources, and specialist records management services including Public Records Act support and NHS patient record preparation.

Contracting authority

Crown Commercial ServiceBuyer
4 live opportunities · 30 awarded contracts
Liverpool, United Kingdom
GB-PPON: PBZB-4962-TVLR
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Lots (4)

Records Information Management Services
Records Information Management Services 1. Off Site RIM Services 2. Off Site Inactive Records 3. On/Off Site Secure Shredding, Destruction & Disposal 4. On/Off/Combination RIM Services 5. On/Off Site Scanning Services A framework contract will be awarded to a maximum of 6 bidders for Lot 1.
£100,000,000Won by STORETEC SERVICES LIMITEDWon by On-Site Scanning LtdWon by Compass Minerals Storage & Archives Limited, trading as DeepStoreWon by Restore PlcWon by Iron Mountain UK plcWon by Kelly's Storage Ltd
Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services
Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services 1. Digital Workflow 2. Cloud Based Hosting 3. Scanning 4. Interim Technical Resources 5. Off Site RIM Services 6. Off Site Storage of Inactive Records 7. Secure Shredding, Destruction & Disposal 8. Off/On Site Combined RIM Services A framework contract will be awarded to a maximum of 6 bidders for Lot 2.
£250,000,000Won by STORETEC SERVICES LIMITEDWon by On-Site Scanning LtdWon by XBP Europe LimitedWon by Restore PlcWon by Xerox UK LTDWon by Harlow Printing LimitedWon by Crown Records Management
Full Management of National Health Service (NHS) Patient Records (Off Site)
Full Management of National Health Service (NHS) Patient Records (Off Site) 1. Clinic Prep & Mgmt of NHS Patient Records 2. Digitisation of Patient records 3. Off Site Storage 4. 3rd Party Interim Resources Scanning Services 5. On Site managed Service 6. Shredding, Destruction & Disposal (On/Off Site) A framework contract will be awarded to a maximum of 6 bidders for Lot 3
£100,000,000Won by STORETEC SERVICES LIMITEDWon by On-Site Scanning LtdWon by Restore PlcWon by Iron Mountain UK plcWon by Xerox UK LTDWon by Dajon Data Management Ltd
Specialist Records Management Services
Specialist Records Management Services 1. Listing 2. Cataloguing 3. Appraisal & Selection 4. Sensitivity Review 5. Records Preparation A framework contract will be awarded to a maximum of 4 bidders for Lot 4.
£50,000,000Won by Dajon Data Management LtdWon by Iron Mountain UK plcWon by Restore Plc

Key details

Country: United Kingdom
Status: In delivery
Category: Services
Estimated value: £500,000,000
Procedure: Open
Contract type: Framework agreement
SME suitable: Yes
Published: 16 April 2025
Questions by: 5 September 2025
Deadline: Closed

Classification (CPV)

Software package and information systemsDocument management systemElectronic data management (EDM)Information systems and serversStorage and warehousing servicesStorage and retrieval servicesStorage servicesElectronic information services+23 more

Award outcome

Awarded value: £500,000,000
Award date: 13 February 2026
Contract period: 23 March 2026 → 22 March 2030

Winners

Compass Minerals Storage & Archives Limited, trading as DeepStore
Crown Records Management
Dajon Data Management Ltd
Harlow Printing Limited
Iron Mountain UK plc
Kelly's Storage Ltd
On-Site Scanning Ltd
Restore Plc
STORETEC SERVICES LIMITED
XBP Europe Limited
Xerox UK LTD

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Notice history

Every published notice in this contracting process, newest first.

Contract
27 March 2026
Contract
23 February 2026
Contract Notice
22 August 2025
Planning Update
8 August 2025
Planning Update
8 July 2025
Prior Information Notice
30 June 2025
Prior Information Notice
16 April 2025

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