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Open for bidsUnited KingdomServices£200,000Add to pipeline

Electronic Committee Management System (ECMS).

Caerphilly County Borough Council(buyer)

Published
Published 17 April 2026
Deadline
Deadline: 11 December 2026 (29 days left)
See 6 live opportunitiesHow Skim finds tendersView original notice ↗

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Overview

Caerphilly County Borough Council is seeking tenders for the provision, implementation, support, and maintenance of a comprehensive, cloud-hosted Electronic Committee Management System (ECMS) valued at an estimated £200,000. The fully bilingual (English and Welsh) solution must support democratic services with features including meeting management, agenda and minutes workflows, decision tracking, a public publication portal, and Microsoft 365 integration. The contract scope covers system configuration, data migration, user training, and ongoing technical support, with bids due by 11 December 2026.

Contracting authority

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Key details

Country
United Kingdom
Status
Open for bids
Category
Services
Estimated value
£200,000
Procedure
Competitive flexible procedure
Rules
Procurement Act 2023
SME suitable
Yes
Published
17 April 2026
Questions by
27 November 2026
Deadline
11 December 2026
Classification (CPV)
Software package and information systemsIT services: consulting, software development, Internet and supportGeneral public services

Competition and scoring criteria

Expected competition

3

Median bids on comparable tenders

Open and restricted tenders in Software package and information systems drew a median of 3 bids over the last 24 months; 39% received only one.

How bids will be scored

Price 65% · Quality 35%

  • Quality Questions35%
  • Price20%
  • Demonstration45%

Price and cost criteria in black, quality in blue.

Market context

Typical award in Software package and information systems

£102,000

Median of 11,509 awards in the last 24 months

Caerphilly County Borough Council in the last 12 months

52

contracts awarded, worth £544,095,441 in total

See their procurement profile →

Recent awards in Software package and information systems

The latest contracts other buyers awarded under the same classification.

Notice history

Every published notice in this contracting process, newest first.

  1. Contract Notice

    10 November 2026

  2. Prior Information Notice

    17 April 2026

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