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In deliveryUnited KingdomServices£1,250,000

24077 Provision of Library Management System for the Spine Network

Published
Published 27 May 2025
Deadline
Closed 1 September 2025

Overview

he Authority is a member of the SPINE consortium, which is responsible for delivering a shared database between all members of the consortium - • Cambridgeshire County Council, • Norfolk County Council, • Peterborough City Council • Suffolk County Council. The system manages all customer and stock items for the services, alongside links to third party platforms such us eBook venders, open plus, self service machines and online databases. It is the core database that controls how library services operate and managed their processes. Four separate SAAS agreements will be awarded to one Supplier who can meet the requirements in full, for an initial contract term of 48 months with a potential of extension of a further 24 months. The Total estimated value of this procurement is £1,500,000 inclusive of Vat. Individual value for each SPINE member was approximately between £40,000 - £70,000 annually. Bidders were invited to submit their submissions via the ProContract E-tendering system.

Key details

Country
United Kingdom
Status
In delivery
Category
Services
Estimated value
£1,250,000
Procedure
Open
SME suitable
Yes
Published
27 May 2025
Deadline
Closed
Classification (CPV)
Software package and information systemsLibrary management services

Award outcome

Awarded value
£984,536
Award date
14 October 2025
Contract period
30 May 2026 → 30 May 2030
Winner
  • CIVICA UK LIMITED

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Notice history

Every published notice in this contracting process, newest first.

  1. Contract

    19 January 2026

    View notice ↗
  2. Contract

    17 October 2025

    View notice ↗
  3. Contract Notice

    10 July 2025

    View notice ↗
  4. Prior Information Notice

    27 May 2025

    View notice ↗

Contracting authority

  • Norfolk County Council

    Buyer

    Norwich, United Kingdom

    GB-PPON: PDYH-3246-XWTR

  • Suffolk County Council

    Buyer

    Ipswich, United Kingdom

    GB-PPON: PHVH-1657-HHMV

  • Cambridgeshire County Council

    Buyer

    Alconbury Weald, Huntingdon, United Kingdom

    GB-PPON: PJVB-3262-VGVJ

    Authority website ↗
  • Peterborough City Council

    Buyer

    Peterborough, United Kingdom

    GB-PPON: PLXM-3229-WVQH

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Awarded: 24077 Provision of Library Management System for the Spine Network — won by CIVICA UK LIMITED — Skim