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In deliveryUnited KingdomServicesFramework agreement£4,000,000Add to pipeline

Elections and Registration Services

Awarded to Civica Election Services Ltd, Idox Software Ltd

Birmingham City Council(buyer)

Published
Published 23 May 2025
Deadline
Closed 29 September 2025
See 5 live opportunitiesHow Skim finds tendersView original notice ↗

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Overview

Birmingham City Council has awarded a framework agreement for Elections and Registration Services to Civica Election Services Ltd and Idox Software Ltd, valued at £4 million. The contract covers management of postal votes and printing of election materials and electoral registration forms for local, national, and mayoral elections held within Birmingham through January 2030, serving approximately 750,000 electors and involving annual canvass mailings to 450,000 properties.

Contracting authority

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Reveal decision makers

Lots (2)

  • A managed postal vote service to handle returned postal votes during elections.

    A managed postal vote service to handle returned postal votes during elections. (Electors have the choice to vote by post at any election, and there is very specific legislation around what a postal vote must include, and how it needs to be handled when it is returned by the elector to ensure that it is only included in the counting of the votes if it is valid).

    £750,000Won by Idox Software Ltd

  • Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms

    Printing for all statutory elections and electoral registration, including poll cards, ballot papers, postal votes, and any registration or canvass forms The Council is seeking a supplier who specialises and has experience in providing all services related to the provision of election printing, including the provision of poll cards, ballot papers, postal voting packs, and associated services including pack assembling and mailing solutions. This includes printing forms for electoral registration – including Invitations to Register and Canvass Communications.

    £3,250,000Won by Civica Election Services Ltd

Key details

Country
United Kingdom
Status
In delivery
Category
Services
Estimated value
£4,000,000
Procedure
Open procedure
Rules
Procurement Act 2023
Contract type
Framework agreement
SME suitable
Yes
Published
23 May 2025
Questions by
19 September 2025
Deadline
Closed
Classification (CPV)
Printed matter and related productsElectoral formsPrinted stationery except formsScheduled airmail transport servicesPostal servicesPostal services related to lettersMailing servicesPrinting and related services+3 more

Award outcome

Awarded value
£4,000,000
Award date
26 November 2025
Contract period
27 January 2026 → 26 January 2030
Contract length
4 years
Bids received
2
Winners
  • Civica Election Services Ltd
  • Idox Software Ltd

This contract ends on 26 January 2030.

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Competition and scoring

Bids received

2

Open and restricted tenders in Printed matter and related products drew a median of 4 bids over the last 24 months; 12% received only one.

How bids were scored

Price 100% · Quality 0%

  • Simple description100%

Price and cost criteria in black, quality in blue.

Market context

Typical award in Printed matter and related products

£112,770

Median of 588 awards in the last 24 months

This award is 35.5× the median.

Birmingham City Council in the last 12 months

82

contracts awarded, worth £11,312,440,068 in total

See their procurement profile →

Recent awards in Printed matter and related products

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Notice history

Every published notice in this contracting process, newest first.

  1. Contract

    11 March 2026

  2. Contract

    27 November 2025

  3. Tender Update

    3 September 2025

  4. Contract Notice

    3 September 2025

  5. Prior Information Notice

    23 May 2025

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