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Open for bidsUnited KingdomServicesFramework agreement£2,639,922Add to pipeline

Contract for The Provision of Mechanical, Planned and Reactive Maintenance Service and Repair

Police and Crime Commissioner for South Wales(buyer)

Published
Published 21 May 2025
Deadline
Deadline: 4 December 2026 (22 days left)
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Overview

The Police and Crime Commissioner for South Wales is procuring mechanical planned and reactive maintenance, service, and repair services across three lots. The scope covers heating and plumbing systems (Lot 1), local extraction and ventilation systems including LEV and fire/smoke dampers (Lot 2), and HVAC and air handling units (Lot 3). The active contract has an estimated value of £2,639,922, with submissions accepted until 4 December 2026.

Contracting authority

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Reveal decision makers

Lots (3)

  • Planned and Reactive Maintenance, Service Repair and Replacements of Parts for Heating and Plumbing Systems

    The Services include the maintenance, service, repair and replacement parts for heating and plumbing systems, which shall include, but not be limited to,: i. general plumbing services and hot water heaters ii. boilers iii. convector heating iv. fan assisted heating v. service and maintenance checks on all plant and equipment detailed in the Asset List. The checks shall include pumps, valves, flues and local controls as applicable vi. rapid hot water taps vii. remedial works identified following legionella control and management Services, including system flushing, cleaning and disinfection, pipework modifications, equipment replacement and system upgrades

    £1,568,220

  • The maintenance, service, repair and replacement parts for local extraction 50and ventilation systems including local exhaust ventilation (LEV) and room extraction and fire and smoke dampers

    The maintenance, service, repair and replacement parts for: i. local extraction and ventilation systems including local exhaust ventilation (LEV) and room extraction as detailed in the Asset List ii. fire and smoke dampers Further details can be located within Part 2, Specification within the Tender Document and the wider Tender Documents.

    £61,662

  • Heating, ventilating and air conditioning systems (

    PLANNED AND REACTIVE MAINTENANCE, REPAIR AND REPLACEMENT PARTS FOR HEATING, VENTILATING AND AIR CONDITIONING SYSTEMS (HVAC'S AND AIR HANDLING UNITS (AHU'S) Further details of the Services required under Lot 3 can be located within the Specification also.

    £1,010,040

Key details

Country
United Kingdom
Status
Open for bids
Category
Services
Estimated value
£2,639,922
Procedure
Open procedure
Rules
Procurement Act 2023
Contract type
Framework agreement
SME suitable
Yes
Published
21 May 2025
Questions by
24 November 2026
Deadline
4 December 2026
Classification (CPV)
Water heaters and heating for buildings; plumbing equipmentHeating equipmentFans and air-conditioning appliancesTanks, reservoirs and containers; central-heating radiators and boilersVentilation installation workInspection of ventilation system

Competition and scoring criteria

Expected competition

5

Median bids on comparable tenders

Open and restricted tenders in Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products drew a median of 5 bids over the last 24 months; 12% received only one.

How bids will be scored

Price 100% · Quality 0%

  • QUALITY AND PRICE100%

Price and cost criteria in black, quality in blue.

Market context

Typical award in Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

£137,753

Median of 2,056 awards in the last 24 months

Police and Crime Commissioner for South Wales in the last 12 months

48

contracts awarded, worth £17,923,913 in total

See their procurement profile →

Recent awards in Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

The latest contracts other buyers awarded under the same classification.

Notice history

Every published notice in this contracting process, newest first.

  1. Tender Update

    6 November 2026

  2. Contract Notice

    6 November 2026

  3. Prior Information Notice

    21 May 2025

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