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In deliveryUnited KingdomGoods£750,000Add to pipeline

Provision of Multi-functional Devices

Awarded to AUTOMATED SYSTEMS GROUP (ASL) LIMITED, DESK TOP PUBLISHING MICRO SYSTEMS LIMITED

EQUALS TRUST(buyer)

Published
Published 18 September 2025
Deadline
Closed 24 October 2025
See 1 live opportunityHow Skim finds tendersView original notice ↗

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Overview

Equals Trust has awarded a contract to Automated Systems Group (ASL) Limited and Desk Top Publishing Micro Systems Limited for the provision of multi-functional devices (MFDs) and associated services. The contract, valued at £1.5 million and awarded in February 2026, involves phased MFD leasing for primary school sites with co-terminating lease and 5-year maintenance agreements. The service includes on-site support with a 4-hour engineer response SLA, account management, safeguarding compliance with enhanced DBS checks, continuous improvement monitoring, and sustainability initiatives.

Contracting authority

  • EQUALS TRUSTBuyer

    1 live opportunity · 1 awarded contract

    Nottingham, United Kingdom

    GB-COH: 10279606

  • PHP LAW LLP

    Procuring entity

    Totnes, United Kingdom

    GB-COH: OC429243

    Authority website ↗

  • Equals Trust

    Buyer

    Nottingham, United Kingdom

    GB-PPON: PPCP-6759-YCGX

  • PHP Law LLP

    Buyer

    Totnes, United Kingdom

    GB-PPON: PPRM-9434-VNYQ

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Key details

Country
United Kingdom
Status
In delivery
Category
Goods
Estimated value
£750,000
Procedure
Open procedure
Rules
Procurement Act 2023
SME suitable
Yes
Published
18 September 2025
Questions by
23 October 2025
Deadline
Closed
Classification (CPV)
Office machinery, equipment and supplies except computers, printers and furniturePhotocopying and offset printing equipmentPhotocopying and thermocopying equipmentPhotocopiers

Award outcome

Awarded value
£1,500,000
Award date
4 February 2026
Contract period
5 January 2026 → 4 January 2031
Contract length
5 years
Could run to
22 February 2032
Against estimate
100% above
Bids received
5
Winners
  • AUTOMATED SYSTEMS GROUP (ASL) LIMITED
  • DESK TOP PUBLISHING MICRO SYSTEMS LIMITED

This contract ends on 4 January 2031, or 22 February 2032 if every extension is used.

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Competition and scoring

Bids received

5

4 from SMEs

Open and restricted tenders in Office and computing machinery, equipment and supplies except furniture and software packages drew a median of 4 bids over the last 24 months; 30% received only one.

How bids were scored

Price 40% · Quality 60%

  • Proposed Solution15%
  • Implementation Management10%
  • Account Support, Management & Monitoring30%
  • Sustainability5%
  • Price40%

Price and cost criteria in black, quality in blue.

Market context

Typical award in Office and computing machinery, equipment and supplies except furniture and software packages

£119,453

Median of 2,362 awards in the last 24 months

This award is 12.6× the median.

EQUALS TRUST in the last 12 months

1

contract awarded, worth £1,500,000 in total

See their procurement profile →

Recent awards in Office and computing machinery, equipment and supplies except furniture and software packages

The latest contracts other buyers awarded under the same classification.

Notice history

Every published notice in this contracting process, newest first.

  1. Contract

    4 November 2026

  2. Contract

    5 February 2026

  3. Tender Cancellation

    5 February 2026

  4. Contract

    22 January 2026

  5. Contract Notice

    18 September 2025

More from EQUALS TRUST

Other contracts from the same contracting authority. 1 live opportunity · 1 awarded contract on their hub.

See all their tenders →
Open for bidsUnited KingdomServices£3,000,000

Equals Trust - Provision of ICT Managed Services Stage 1

Deadline 26 February 2027

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